Finance and Admin
Financial and Administrative Management Systems
Our Finance and Administration department, located at our Headquarters, enforces budgetary management and logistical support to facilitate all field work in a timely, effective, efficient, and compliant manner. It is accountable to the Executive Director and the Executive Committee.
The functions of the department are regulated by government policy, donor regulations, international accounting standards and CeSHHAR internal policy documents including but not limited to a:
Office Procedures & Human Resource Manual,
Financial Accounting Manual,
Volunteerism Policy Manual,
Procurement Procedures Policy Manual
Vehicle Management Manual
Mobile Phone Usage Policy
Information Technology Usage Policy and
Travelling and Subsistence Manual.
Our financial systems have been optimized to prevent and detect fraud, illegal acts and errors through a system of authorization and approvals rooted on clear segregation of duties. Separate bank accounts are maintained for each project and all accounts are reconciled on a monthly basis. All financial transactions are processed using an internationally recognized accounting package Pastel Evolution Version 1.
The organization's payroll is processed using Belina Times Systems payroll package, and complies with all statutory requirements (ZIMRA, NSSA, and NEC) in a timely and transparent manner. CeSHHAR's assets are identified and controlled through an electronic asset register, subject to regular physical verification and re-valuation.
CeSHHAR is subject to regular external control systems including quarterly funding partner compliance visits, project specific annual audits and an annual institutional audit.